Overview

We are hiring a Document Controller for a Dubai-based interior design studio renowned for creating unique and memorable luxury hospitality projects. The role involves managing, organizing, and controlling all project documentation across design and delivery stages, ensuring compliance with client requirements and internal protocols.

Job Responsibilities

• Manage and control project documentation across all project stages
• Administer and maintain document control systems (e.g., Aconex)
• Maintain accurate numbering, version control, and approval records
• Coordinate document submissions and correspondence with clients, consultants, and internal teams
• Ensure compliance with client requirements, project protocols, and internal standards
• Track and manage document distribution to all relevant stakeholders
• Support project teams by providing accurate and up-to-date documentation
• Prepare and maintain registers, logs, and reports for audit and reference purposes
• Monitor document workflows to ensure timely approvals and updates
• Assist in archiving and close-out documentation for project handover

Job Requirements

• Strong experience in document management and control for design or construction projects

• Proficiency in document control systems (e.g., Aconex) and digital filing systems

• Ability to maintain accurate numbering, version control, and approval records

• Skilled in coordinating document submissions and correspondence with clients, consultants, and internal teams

• Knowledge of project protocols, client requirements, and internal standards

• Strong organizational skills with attention to detail and ability to track document workflows

• Ability to prepare and maintain registers, logs, reports, and support project close-out documentation